1. Preamble
These terms and conditions are provided by R2 STAND & EVENT, SA, registered in the Paris Trade and Companies Register under number 522 816 339, located at 26-28 rue de l’Orillon, 75011 Paris, and represented by its current manager (hereinafter “R2 STAND & EVENT”).
The general terms and conditions described below detail the rights and obligations of R2 STAND & EVENT and its customer within the framework of their commercial relations.
Any service provided by R2 STAND & EVENT therefore implies the Customer’s unreserved acceptance of these general terms and conditions.
2. Request for a study
Any request for a study by the Customer will result in R2 STAND & EVENT drawing up a commercial and technical proposal accompanied by one or two quotes.
This proposal may include:
- A stand design proposal
- A proposal for additional services (catering, security, hosts/hostesses, stand entertainment, etc., this list is not exhaustive),
Each proposal shall be the subject of a separate quotation.
These proposals and the corresponding quotations may be amended by R2 STAND & EVENT at the express request of the Client.
R2 STAND & EVENT reserves the right to refuse any requests for changes made by the Client if it considers that the Client has sufficient information to decide whether or not to enter into a contract with it.
3. Confirmation of the order
When the Client is satisfied with the proposal(s) submitted by R2 STAND & EVENT, they must return the corresponding quote(s) to R2 STAND & EVENT, signed by them, dated, stamped with the company stamp, and marked “Bon pour accord” (Agreed and accepted).
The signature of the quotation(s) constitutes acceptance by the Customer of these contractual terms and conditions.
By signing, the Customer also agrees to all the contractual terms and conditions mentioned in the quotation(s), namely:
• Details of the services offered by R2 STAND & EVENT,
• Details of the components of the stand, it being understood that, unless otherwise stated, all components made available to the customer are provided on a rental basis. Any components sold to the customer will be expressly indicated,
• Details of the price of the services excluding VAT and the total price of the service including VAT,
• Terms of payment and period of validity of the offer.
Signing the quote constitutes the Client’s final agreement to all of these points.
Any modification to the assignment or request for additional services will be subject to a separate quote, which must be accepted and signed by the Client.
4. Validity period of the offer
Each quote sent to the Client constitutes a contract offer.
This offer is subject to a period of validity specified to the Customer on the quote itself next to the words “Offer validity.”
Upon expiry of the period indicated on the quote, the offer made by R2 STAND & EVENT shall become null and void.
In the event of late acceptance of the offer by the Client, the service defined in the quote can only be provided with the express acceptance of R2 STAND & EVENT, which reserves the right to refuse the Client’s request or to modify the terms and conditions of performance.
5. Terms and conditions for cancellation of the order by the Client
In the event of cancellation of the order by the Customer after signing the quote (for any reason, including cancellation of the trade show by the organizer or by administrative decision, force majeure, etc.), full payment of the price shall be due to R2 STAND & EVENT, and the Customer shall be responsible for seeking compensation for any damages from the third party responsible.
6. Delivery – Transfer of risks
Delivery shall be deemed to have been made upon delivery of the delivery note to the Customer by R2 STAND & EVENT.
The delivery note is the contractual document drawn up and presented to the Customer by R2 STAND & EVENT.
Upon receipt of the order, the Customer is required to check that the order is correct and that all items delivered are in good condition, and to sign the delivery note.
In the event that the Customer finds that the order delivered is not in conformity, they are required to note this on the delivery note, detailing the nature of their reservations, which they must confirm to R2 STAND & EVENT by email within twenty-four (24) hours of delivery.
Failing this, no claim will be considered by R2 STAND & EVENT.
In the event of reservations duly reported upon delivery in accordance with the terms and conditions set out above, R2 STAND & EVENT undertakes to replace or repair any defective item delivered to the Customer and to bear the costs associated with the replacement or repair of a defective product.
The Customer undertakes to use the rented Products in accordance with their usual purpose and to carry out the maintenance necessary for their preservation.
R2 STAND & EVENT undertakes to provide the Customer with the necessary recommendations for the proper use of the items made available to them.
The Customer expressly acknowledges that they become the custodian of the items made available to them upon delivery and that they will, from that date, be considered civilly liable for the products made available to them.
The risks of loss, theft, or damage to the products are also transferred to them upon delivery and signature of the delivery note.
The risks shall only be transferred back to R2 STAND & EVENT at the time of dismantling of the stand, it being understood that the Customer is required to wait for the arrival of the dismantling teams and that R2 STAND & EVENT shall in no event be held liable for any damage occurring before the arrival of its teams.
7. Storage
At the Customer’s request, R2 STAND & EVENT is able to organize the storage of the components of the stand sold to the Customer for later reuse.
However, in such a case, the Client expressly acknowledges that this service is provided by a service provider external to R2 STAND & EVENT, which shall in no event be considered as the custodian of the stored items.
In the event of theft, loss or damage to the stored items, R2 STAND & EVENT cannot be held liable.
Any action brought by the Client must therefore be brought directly against the service provider responsible for storage, without R2 STAND & EVENT being able to be held liable in any way.
8. Insurance
The Customer is required to take out any insurance necessary for the performance of its activity, in particular relating to all products made available to it and for which it is responsible throughout the duration of the exhibition, from delivery to dismantling of the stand.
9. Prices and Terms of Payment
9.1 Prices
Unless expressly stated otherwise, all prices quoted in the estimates are in US dollars and exclude taxes.
It is expressly agreed between the parties that the prices applied at the time of placing the order are binding only for the order placed and do not commit R2 STAND & EVENT beyond that order.
It should be noted that only Customers domiciled in France are required to pay VAT.
9.2 Invoice
R2 STAND & EVENT’s invoice shall be sent to the Customer upon receipt of the signed quote.
This summary invoice shall include the amount of the service and a reminder of the terms and conditions of payment.
Unless otherwise specified in the quote and invoice, payment for the order shall be made as follows: 50% upon receipt of the invoice, 40% 21 days before the opening date of the trade show, and 10% within thirty days of the end of the trade show.
In the absence of payment on the contractually agreed dates, R2 STAND & EVENT reserves the right not to provide the services detailed in the quote.
Any complaints relating to invoices must be made to R2 STAND & EVENT in writing within eight (8) days of receipt of the invoice.
Failing this, no subsequent complaints will be taken into consideration.
9.3 Late payment interest and penalty clause
Any amount not paid by the due date shall automatically and without formal notice bear interest at the rate defined in Article L 441-10 of the French Commercial Code.
In accordance with Articles L441-10 and D. 441-5 of the French Commercial Code, any delay in payment shall automatically entail, in addition to late payment penalties, an obligation for the debtor to pay a fixed compensation of $40 for recovery costs.
Finally, in the event of non-payment within 15 days of a formal notice remaining unsuccessful, the Customer shall pay, in addition to the said interest, as a penalty clause, a lump sum compensation equal to 15% of the unpaid amount, with a minimum of $150.
Failure to pay a due amount shall automatically result in all subsequent amounts becoming immediately payable, by operation of law.
R2 STAND & EVENT may at any time require the Customer to provide any security it deems necessary to guarantee payment for its services.
If the Customer refuses to provide such security, R2 STAND & EVENT may suspend the performance of its own obligations and/or terminate its collaboration with the Customer.
10. Retention of title
The Products sold to the Customer remain the property of R2 STAND & EVENT until full payment of the order price, including interest, costs, and incidental expenses.
Regardless of the duration of their rental, the rented Products shall naturally remain the property of R2 STAND & EVENT or the rental provider.
In the event of failure to return the rented Products at the end of the rental period, R2 STAND & EVENT shall invoice the customer for the price equivalent to their replacement.
11. Force Majeure
R2 STAND & EVENT shall not be held liable if it is unable to fulfill its obligations due to a case of force majeure. It shall not be required to refund any deposit or price paid by the Customer.
12. Design and intellectual property
By express agreement between the parties, the graphic and/or electronic representations in the catalog or stand presentation (illustrations and/or color charts and/or photographs) showing products and/or services have no contractual value.
However, the Customer expressly acknowledges that the designs communicated to it by R2 STAND & EVENT constitute intellectual property protected by copyright and that any reproduction or representation, even partial, of these designs without the authorization of R2 STAND & EVENT is illegal and constitutes an infringement of copyright.
The Client agrees that photos of stands, designs, and 3D views produced by R2 STAND & EVENT may be published by R2 STAND & EVENT for self-promotion/marketing/commercial purposes on its website, social media, and presentation documents such as brochures.
13. Early termination
Any contract in progress may be terminated by R2 STAND & EVENT without legal intervention and after giving fifteen (15) days’ notice to the Customer by registered letter with acknowledgment of receipt in the event of non-compliance by the Customer with its contractual obligations, in particular its payment obligations.
Any termination under this article shall render immediately payable all amounts due or to become due by the Client to R2 STAND & EVENT.
R2 STAND & EVENT reserves the right to claim compensation for any damage it may have suffered as a result of early termination attributable to the Client.
14. Term of the contract
Except in the event of early termination as referred to in Article 14 above, any contract between R2 STAND & EVENT and the Customer shall terminate at the normal term agreed between the parties, which is either the full payment of the Product purchased or the end of the rental period of the Product rented.
15. Disputes – Applicable law
These general terms and conditions are governed exclusively by French law.
Any dispute of any nature whatsoever, as well as any dispute relating to the formation or execution of the order, as well as to the formation, execution, and interpretation of these terms and conditions that cannot be resolved amicably, shall be submitted to the Courts of Paris.